Help your reporters keep more of their money in their pockets without costing your business extra with these RB and RB Web features:

• Offer direct deposit so reporters do not have to wait for their pay or travel to the bank to deposit their checks.
• Give reporters access to their schedule and pay statements online with RB Web and on their smartphones with RB Web Mobile Apps.
• Send reporters automatic email job notifications with attachments.
• Online information and automatic notifications eliminate the need for reporters to maintain fax lines, saving them $$$ per month.
• Send job notification via automatic text messaging.
• Reduce reporter travel time to jobs if your agency covers a large geographical area: Track job locations in RB8 and schedule reporters for jobs close to where they live, so they don’t have to drive a lot.
• Provide online turn-in so reporters can turn in jobs at their convenience with zero travel time.
• Use RB-PDF transcripts instead of E-Transcripts to save reporters $$$ per month on subscription fees.

See also

Offer direct deposit

Keep reporters informed without interrupting their day

Offer online pay statements

Reasons to use RB-PDF transcripts

There’s been a lot of excitement about the new RB Web Mobile Apps that give your clients and resources access to their job information on their smartphones. While I am very happy so many of you are interested in offering this service to your clients, I don’t believe it is enough to offer this service; you have to promote and market it to make it a real asset to your users and your business.

With that in mind, I offer you my top tips for promoting your RB Web Mobile Apps:

1. Name Your App to Make an Impression.

You have a maximum 30 characters for the title that appears in the App Store or other app marketplace. I have several suggestions:

• Include your agency name in the title so it’s easy for your clients to find.
• Use other keywords you think people would use to search for this type of app. (Maybe RBWeb?)
• Go a different route and give your app a clever name (if your agency name is too long or not unique enough, for instance). Then promote your app heavily while always tying it to your company name.

2. Notify Existing Clients Quickly.

You have the perfect excuse to contact people — a convenient new way to work (every lawyer has a smartphone, right?) — use this opportunity to reach out to your base. It’s even a great excuse for contacting clients who’ve slipped off your books. I recommend notifying them about the service in whatever way is quickest:

• An email blast.
• SMS campaign (First time considering an SMS campaign? Here are some tips & guidelines).
• Tweets about the service if you have a Twitter account your clients follow.
• Facebook updates if you have a page for your business.
• Phone calls if your client base isn’t too large to make the task onerous.

Don’t limit yourself to one method. Some clients ignore emails, others aren’t interested in social media. Use whatever combination makes sense to you based on your knowledge of your clients.

If possible, keep these messages brief and include ways to contact you if the recipients can’t wait to hear more.

3. Follow Up in More Depth.

With brief announcements, you have primed your base to hear your message. Offer to demonstrate your new app and bring them a manual.

Before visiting clients, download the RB Web Mobile App user manual from our website and swap out the manual cover with one that includes your custom RB Web Mobile App title, company logo and colors.

If they are too busy to see you, you can drop off your custom printed manual, send the PDF in emails and/or post it on your website. Be sure to add a copy to all firm repositories on RB Web.

4. Get Help Going After New Clients.

Advertising your new service in traditional media aimed at your market has its value, and of course you will promote your new service on your company website and/or blog. But I think you can increase awareness by adding social media to your arsenal. Social media like Yelp and Facebook are changing how people find and choose products and services. Not sure about the impact? Learn some interesting statistics about social media from this video.

Perhaps the most relevant statistic presented is that while 78 percent of consumers trust peer recommendations, only 14 percent trust advertising.

• Make it easy for your clients to create a buzz about your mobile apps and recruit potential clients for you: Add a Facebook Like button to your announcement, so your clients can easily let other people in their circles learn there’s a cool new app they might also like.
• Expand their ability to spread the word about your new app by including a sharing widget on your online announcements, such as Add This or Share This, so they can publicize your mobile app on Twitter, via email, on their own blogs, and in dozens of other ways with a few clicks.
• And maybe it’s time to put up a Facebook page for announcements about your company and/or your RB Web Mobile App and invite clients, resources, and staff to “like” and “share” your page.

5. Keep Your App’s Mind Share.

Don’t let your app become “out of sight, out of mind” after its newness wears off. Remind people about it in a variety of ways. Ongoing promotion ideas ranging from high-cost to low/no-cost include:

• Ads and direct mail, if you already advertise or do direct mail campaigns, add something about your new service. If you don’t do either, I’d say you should probably focus on other ways to promote your app. I don’t know that you would get enough ROI on these methods as opposed to others listed here.
• Conference and trade show materials, including banners and take-aways.
• Presentation demonstrating your app (you can convert a PowerPoint or other presentation to a movie, even add audio, and embed it on your website). In fact, all presentations and materials about your company should include something about your mobile app.
• Messages on invoices and statements, envelopes, packing slips, anything you send to clients (consider getting color stickers made to make the message stand out more or even custom postage stamps).
• A mention in your NCRA listing and any other professional directory listings about your app.
• Articles/blurbs on your website, maybe an area dedicated to your app alone.
• Blogging and tweeting about different features or when there’s some newsworthy event relating to your app, like the first 100 downloads.
• Join LinkedIn and add your company. Then join groups on LinkedIn that fit your market demographic and post press releases about your app in the Promotion tab of your groups.
• Tagline on your email signature describing your app. And add something to email auto-responders about your app.
• Something brief on your company’s voice-mail and on-hold messages.
• If you have a newsletter or email blast, mention your app in them.
• Info about the app on your RB Web online log-in and/or News screen.

Try, try again

Not all of these suggestions will be appropriate for your audience or your company, but I hope there is something here to help you promote your RB Web Mobile App. I truly believe this new app will make it easier for you to share information with your clients, and you both will benefit. But your audience needs to know about it – and probably needs to be reminded occasionally if they don’t try it right away because lawyers are busy people.

I know you are busy too, so I hope that some of these suggestions represent a worthwhile investment of your time and you use them successfully. Let me know how it goes. And remember: anytime we upgrade RB Web Mobile Apps you can go through an abbreviated version of this cycle to raise awareness, increase usage, build customer loyalty and ultimately gain more clients.

Who’s afraid of lawyers? Become their partner in cost containment & technology solutions.

Before you get that dreaded “We’re switching to someone cheaper” call, make your firm the most cost-effective, attractive solution to your clients’ problems — and tell them about it.

You can compete on price, as long as you educate your clients on what that means:

• Tell them you don’t charge for word indexes, cover pages and other filler. Other firms attract your clients with lower per-page costs, then pad their invoices with extra pages. While their per-page cost looks better, help your clients compare total costs for services to see that you are the best value.
• Offer online repositories for their pre-trial discovery period, during the trial and beyond at a low monthly cost. Add no-cost-to-them benefits like online and wireless access to their depo calendars and invoices, plus e-commerce for instantly downloadable transcripts, and you are lowering their costs even further by saving them time and not adding to their overhead.
• Provide nationwide services by being a member of a court reporting network so they don’t have to narrow their choices to only the big national firms for large cases. Negotiate competitive rates within your network so your clients see they’ll save money by relying on you for all their depos and other legal service needs.
• Establish your reporters’ superior credentials. Agencies that are undercutting other firms’ prices are not paying top dollar for reporters. It stands to reason that their reporters are less qualified. Your experienced reporters produce top quality transcripts meaning your clients don’t waste time deciphering shoddy work.

You can do all of this with an RB system — even providing the best reporters. Not only does it allow you to easily keep track of your reporters’ credentials, but it also helps you attract and retain the best reporters with valuable perks like:

• Direct deposit pay — eliminating trips to the bank.
• Online pay reports — so they always know their future and past pay amounts with details.
• Online turn-in — saving them a trip to the office.
• Job notification via automatic text messaging — so they instantly know when they have an upcoming job without the interruption of a phone call. Plus they can instantly text you their acknowledgment.
• Online access to job files (like shared dictionaries), their schedule and more — giving quick, convenient answers to their questions 24/7.

Un-level the playing field in your favor without resorting to unethical behavior or getting into a pricing war by using all the tools in the RB arsenal to manage expenses and clients.

Tip #1 | Tip #3